Purchasing Support Manager
Finance
Other - Position - Non-Certified
Job Number 4600139522
Start Date
Open Date 07/05/2017
Closing Date
Salary
Support Exempt Salary Schedule, Level 7 ($71, 873)

FLSA Status: Exempt
Qualifications
Bachelor's Degree required, Master's preferred or equivalent years of experience in lieu of education with a minimum of seven to ten years of progressive experience in a large scale purchasing operation and purchasing certification (e.g., Certified Purchasing Manager and/or Certified Public Purchasing Buyer-both would be beneficial).

Supervisory experience and PeopleSoft experience preferred.

Ability to utilize Microsoft Office and other business-related software.

Excellent written and oral communication skills; outstanding analytical and critical thinking skills; ability to work productively with external auditors and vendors; ability to establish and maintain effective working relationships with schools, departments, and purchasing joint ventures.
Residency Requirements City of Pittsburgh Residency Required
Essential Job Functions
1. The Purchasing Support Manager has procurement responsibilities including, but not limited to, the development of detailed specifications, preparation of formal sealed bids, evaluation of products, and processing purchases orders for assigned commodity families, and all related matters thereto.
2. Performs professional work requiring knowledge of and application of laws, regulations, policies, concepts, theories, principles, practices, terminology and applied bases of purchasing, exercising significant and appropriate independent judgment and leadership.
3. Provides outstanding customer service to schools and departments, responding to all questions, concerns, and inquiries in a timely and effective manner.
4. Prepares ad-hoc analysis as required.
5. Establish buying assignments for purchasing staff.
6. Ensure consistency and accuracy of purchase orders and related documents before release.
7. Train district wide clerical staff in the use of the computerized purchasing system.
8. Assist buyers and expeditors in resolving purchasing problems.
9. Oversee the development and updating of pre-printed standard supply lists.
10. Develop specifications for technically detailed products.
11. Evaluate sealed bids.
12. Process requisitions, request for quotations, request for proposals, sealed bids and purchase orders.
13. Coordinate schedule for preparation and notification of formal School District bids.
14. Meet legal requirements for advertisement of and date for formal bid openings.
15. Oversee the dissemination of purchase orders to vendors.
16. Troubleshoot/maintain PeopleSoft e-Procurement modules as necessary.
17. Direct the preparation of the monthly purchasing report and associated recommendations for the Board of Directors, assuring conformance to legal requirements and responding to any and all inquiries thereof.
18. Develop and implement policy and procedure consistent with best public procurement practices and aligned with Keystone Education Accountability standards and indicators.
19. Attend Board and staff meetings as required.
20. Execution of any and all duties necessary to serve as the designated Purchasing Agent for the School District.
21. Key assignments may include efficiency or internal control opportunities, such as group purchasing, strategic sourcing, direct vendor connect, or procurement cards.
22. Supervises assigned personnel and trains end users as needed.
23. All other duties as assigned by the Chief Financial Officer or designee.
Additional Job Information
Employees of the Pittsburgh Public Schools engage in the extremely important and fulfilling job of educating students in the City of Pittsburgh. Employees must believe in, value and be committed to the educability of all; must promote the school and district vision of high standards of learning and academic rigor, continuous school improvement, and the inclusion of all members of the school community; must be willing to work in a high stress environment while maintaining the energy necessary to meet the responsibilities and expectations of the position.

Work in close collaboration with staff at multiple sites and multiple disciplines

Frequently required to work at fast pace

Comfort with ambiguity

Requires considerable concentration and creativity

Subject to stress caused by a changing environment, diversity in the organization, tight deadlines and work load

Some travel, evening and weekend work required

ADA: The employer will make reasonable accommodation in compliance with the American with Disabilities Act of 1990.
The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact: Yvonne Mathis, Office of Employee Relations, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).