1. The Purchasing Support Manager has procurement responsibilities including, but not limited to, the development of detailed specifications, preparation of formal sealed bids, evaluation of products, and processing purchases orders for assigned commodity families, and all related matters thereto.
2. Performs professional work requiring knowledge of and application of laws, regulations, policies, concepts, theories, principles, practices, terminology and applied bases of purchasing, exercising significant and appropriate independent judgment and leadership.
3. Provides outstanding customer service to schools and departments, responding to all questions, concerns, and inquiries in a timely and effective manner.
4. Prepares ad-hoc analysis as required.
5. Establish buying assignments for purchasing staff.
6. Ensure consistency and accuracy of purchase orders and related documents before release.
7. Train district wide clerical staff in the use of the computerized purchasing system.
8. Assist buyers and expeditors in resolving purchasing problems.
9. Oversee the development and updating of pre-printed standard supply lists.
10. Develop specifications for technically detailed products.
11. Evaluate sealed bids.
12. Process requisitions, request for quotations, request for proposals, sealed bids and purchase orders.
13. Coordinate schedule for preparation and notification of formal School District bids.
14. Meet legal requirements for advertisement of and date for formal bid openings.
15. Oversee the dissemination of purchase orders to vendors.
16. Troubleshoot/maintain PeopleSoft e-Procurement modules as necessary.
17. Direct the preparation of the monthly purchasing report and associated recommendations for the Board of Directors, assuring conformance to legal requirements and responding to any and all inquiries thereof.
18. Develop and implement policy and procedure consistent with best public procurement practices and aligned with Keystone Education Accountability standards and indicators.
19. Attend Board and staff meetings as required.
20. Execution of any and all duties necessary to serve as the designated Purchasing Agent for the School District.
21. Key assignments may include efficiency or internal control opportunities, such as group purchasing, strategic sourcing, direct vendor connect, or procurement cards.
22. Supervises assigned personnel and trains end users as needed.
23. All other duties as assigned by the Chief Financial Officer or designee.