Program Assistant, Out-of-School Time Curriculum & Programming
Student Support Services
Other - Position - Non-Certified
Job Number 4600147260
Start Date
Open Date 11/22/2017
Closing Date
Reports To Coordinator of Out-of-School Time
Support Non-Exempt, Level 10 (starting at $42, 952)
A Bachelor's degree in a related field. Previous work experience in education or public sector is also preferred.

Program Assistant must demonstrate prior successful experience with independently managing projects and/or providing technical and administrative support in the execution of project deliverables, managing calendars, organizing agendas and meetings, identifying and executing tasks at a high level on short timelines, and building relationships with key stakeholders.

Additional qualifications include computer proficiency, especially with Outlook, Word, Excel, PowerPoint, and Access; proven ability to interact with a diverse group of stakeholders who represent various interests at all levels; and excellent interpersonal and writing skills allowing for successful service to stakeholders.

Managerial, analytical, and organizational skills including a high attention to detail are also necessary in order to efficiently complete projects and resolve problems both independently and with other staff.

Program Assistant must be available and willing to work a non?traditional schedule, including occasional weekends and evenings as needed.
Residency Requirements City of Pittsburgh Residency Required
Essential Job Functions
Support key elements of the curriculum and programming needed to successfully implement all Pittsburgh Public Schools OST initiatives, including the Summer Dreamers Academy and After-School Programs, including, but not limited to
- Coordinating with program providers to collect and monitor their curriculum and program plans
- Supporting curriculum development for District-run OST programs (Summer Dreamers and the After-School Academies)
- Assisting with the organization of materials and supplies related to curriculum and programming
- Monitoring the implementation of curriculum and programming to inform improvements
- Identifying areas of need for technical assistance, training, and professional development and suggesting appropriate resources and supports
- Preparing materials and holding training sessions to address areas of need related to curriculum and programming
- Support student enrollment and scheduling, especially the use of relevant student data to inform changes to curriculum and programming to best meet the needs of all participants

Support the OST team in all training, professional development and meetings related to After-School Partnerships and the Summer Dreamers Academy.

Support After-School and Summer Dreamers Academy programming with operations and logistics when programs are in session.

Prepare documents and correspondence for various internal and external entities, such as reports, data and responses to inquiries.

Collaborate with the Out of School Time team and other staff to develop plans and goals for improved efficiencies.

Identify potential roadblocks and unaccounted for details related to meetings, work streams, and implementation of initiatives.

Assist the entire team, including various interns and all seasonal summer staff with related tasks as requested.
The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact: Dr. Milton A. Walters, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).