Summary: This position provides confidential secretarial and administrative support to the Superintendent. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.
Serves as a personal and confidential assistant to the Superintendent; composes and prepares correspondence, letters, memorandums and reports;
Maintains the Superintendent’s calendar; arranges meetings and conferences between the Superintendent and the Board of Education members, school system personnel, outside agencies and the general public; arranges committee and other meetings and sends out notices.
Responds to and resolves inquiries and complaints while maintaining high levels of discretion and confidentiality; exercises judgment in policy explanations; refers inquiries and questions to appropriate staff when necessary.
Assists the Superintendent in balancing priorities for the efficient flow of work, and meets deadlines in a high-paced, busy office.
Thinks and works independently and proactively.
Works collaboratively and uses initiative to ensure pending matters are completed with high quality in a timely manner.
Initiates and with approval of the Superintendent, plans, directs, coordinates, monitors, and report activities of multiple projects to ensure timely completion of initiatives.
Education and Experience:
Three to five years of increasingly responsible administrative support and experience
One to two years of college or secretarial or related coursework
Five to seven years of administrative support/secretarial experience in a school system.
In compliance with Federal Law, Charlotte - Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age or disability.